Microsoft Lists: create and use views
Microsoft Lists: create and use views
Track information. Organize work. Get things done.
Hello Peer,
We all have a point of view. And that’s a good thing. Now, what do you do when you want to present multiple points of views - within the same data set? That’s where it gets interesting, and it’s easy to create and use the views you need - to represent and showcase information in different ways out to different people and audiences.
The below demo video highlights how to create and use views in Microsoft Lists. In it, I cover four main areas: 1) Using the default out-of-box views (Grid and Gallery), 2) working with the Gallery "card designer", 3) creating a calendar view, 4) creating custom views (group, filter, sort), and 5) a bonus - using Lists as a PWA on your Windows 10 desktop.
The View options menu is your friend going forward.
Summary of views
Grid view | this is the default of the default out-of-the-box views. It’s the standard rows and columns view and is home to Edit in grid view (previously, Quick Edit).
Gallery view | Represent information using a card layout. Each card represents a single row of information.
Card designer | Not a view, rather the in-app tool you use to configure the layout and design of each card.
Calendar view | Visually showcase information on a month calendar layout; list items appear on days based on their date/time column data.
Custom views | Create your own views based on different sort, filter, and grouping selections from the column headers or filters pane.
Learn more how to create, change, or delete a view of a list or library.
Bonus | Use Lists as a PWA in Edge or Chrome, aka, make it a 'dedicated app on your Windows 10 desktop. Once you do, you can pin the ‘Lists app’ to your taskbar and quickly launch directly into the Lists home page. May this be known as the quickest TTL (Time To List) method :).
Nice ‘how to’ article, "How to Install any Website as an App using Edge or Chrome browser on Windows 10" by Sakshi Garg on AllThings.com.
Final thoughts
Collaborative information, at its core, is meant to be shared. And when you share it, it’s important to share it in a certain way to certain people. The result is a concise, targeted way for people to be to contribute and consume the information.
Information is gold. And list views make it shine oh so bright.
Cheerios, Mark
P.S. (Pun Sharing)
Get your eye rolls ready to bake… one pun from me, @mkashman 🙄, and one from the world:
